Data and Accountability Practices with Promise Showcase

The Practices with Promise Showcase is one of the tools provided for the CAEP Adult Education Regional Consortium Program to support stakeholders in developing and sharing best practices. Here you can submit your regional collaboration success stories, testimonials and innovations which will be shared on the CAEP website.

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Data and Accountability

Test Data & Accountability Story
Test email confirmation display of consortium
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Testing Challenges at Small, Remote College
Finding solutions that a small college faces for pre and post testing.
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Regional Reporting and Data Expert
Shared professional expert to assist with region-wide data and reporting requirements
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AEP Outcomes Resources Customized for One Consortium
CAERC staff develop customized resources to help consortium members understand and meet the student outcomes data collection and submission requirements
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Alignment of Data and Assessment
The North Coast Adult Education Consortium members aligned data collection and assessment.
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Members find innovative ways to make data collection more meaningful
Three members leverage CASAS and TOPSpro three different ways to improve student persistence and streamline data collection processes
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Consortium members meet to embrace data and accountability
The Rio Hondo Region Adult Education Consortium brought together administrators, faculty, and staff to discuss opportunities and procedures for data and accountability
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Tooling Up: Data Collection, Data Integrity and Training
The Imperial County Adult Education Consortium identified the need to equip members with the appropriate technology and software to collect and monitor data effectively.
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MendoLake ACE Data & Accountability Implementation
ML ACE member agencies worked collaboratively to implement TE and CASAS testing at the agency level
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Data and Curriculum Alignment
Alignment of Assessment, Data Management, and Curriculum Across All Member Districts
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Data and Curriculum Alignment
Alignment of Assessment, Data Management, and Curriculum Across All Member Districts
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Student voice in strategies for enrollment, retention and completion
SDCE and SDUSD Adult Education partners supported immediate data needs for student-based data collection through surveys and design thinking
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Work Group for CASAS Data & CommunityPro Systems Data Integration
Expanding Data & Accountability Work Group into Countywide Data Integration Work Group Using CommunityPro Systems
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From data collection to effective action: student-centered services
With the introduction of student-owned transition maps and a student retention system, ERAE created a shared space for impactful intervention and accurate data reporting and predictive analysis.
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Data and Accountability Specialist Helps to Fine-Tune Regional Results
Consortium assists with data collection & CASAS testing at small rural schools and conducts quarterly meetings with Data & Accountability Workgroup
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PAACE and Cerritos College Offer 2 Years of Free Tuition
PAACE Regional Consortium is collaborating with the Cerritos College District to provide high school equivalency students 2 years of free college tuition as part of the California College Promise.
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A Community of Practice for more accurate data
The Shasta Tehama Trinity Adult Education Consortium created a Community of Practice for adult education providers
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Incorporating census and labor-market data into interactive dashboards
LBAEC used an interactive data dashboard to engage community partners to find commonalities in the needs and goals and address each partner's unique needs.
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Transitional Coordinating & Data-Management Agency
Creating a "one-stop shop" for potential students and data management within our county
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Accurate Collection and Reporting of Student Barriers to Employment
CAERC members use program areas and other clues to identify barriers to employment and AEP barriers to employment report for data cleanup
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Data Collection Tools and Resources for Consortium Members
CAERC created data-collection tools and resources for use by its K-12 districts and COEs to ensure consistent data collection across the consortium
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Successful for Large Community College Distict
The Data and Accountability (D&A) allocation was used to build capacity of faculty and staff members across the Adult Education (AE) program areas, including WIOA II/CASAs, by supporting professional
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Student Data Tracking Procedures
Standard Operating Procedures for all members moving forward
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Improving NRS Performance Through Multiple Testing Opportunities
Napa Valley Adult Education has had a challenge in post testing ABE/ASE and ESL students. With a concentrated effort and focused attention on hours f attendance Napa's post testing has improved.
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Student Data Tracking Procedures
Standard Operating Procedures for all members moving forward
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Addressing rural challenges
Rural challenges may of language and internet access for testing.
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Data Integrity Improvement Plan Produces Positive Results
Improving our paired scores positively affects data integrity by implementing a plan to capture a higher percentage of pre/post tests for each student. The results has had positive implications.
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Evaluating Practice to promote System Improvement
Collaborative work amongst Consortium members leads to a re-evaluation of shared student referral system.
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Immigrant Integration Metrics - Working with Community Partners
The South Bay Consortium for Adult Education conducted a pilot at one the five adult schools to use community connections to capture outcome data aligned to the ALLIES Immigrant Integration Framework
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Data Collaboration
Data & Accountability
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Piloting Data Sharing Practices to Measure College Transition
The West End Corridor consortium collected data from the adult schools to determine the transition rate for students enrolling in Chaffey College.
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Gavilan consortium develops series of dashboard tools
Tools allow for monitoring of student enrollment data and transitions.
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Community Pro: Data System Integration
Lack of data systems to measure student transition and student outcomes
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Data & Accountability
Data & Accountability Funding supports permanent data collection position for noncredit programs.
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Our partnership with WestEd
How we utilized our partnership with WestEd over the last five years to guide our consortium.
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Responding to Enrollment Increase
Modular buildings help program respond to student enrollment increase.
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Lead Administrator Data Chats
SAEC Leadership Committee, and ongoing governance structure feature, engages peer-to-peer data chats bi-weekly.
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Using Data to Drive Improvement and Meet Regional Gaps
All CCAEC stakeholders analyze regional demographics and labor trends along with student performance and demographic data to drive instruction, improve systems, and meet regional gaps.
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Leveraging Technology to Scale Up Resume Building and Career Exploration
North Orange County Regional Consortium for Adult Education (NOCRC) starts using cutting edge web-based software tools to empower adult students in job searching, career exploration, and resume buildi
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Improving Transitions Between Service Providers and Programs
Developing PLC's and using data to drive program and service improvement throughout the consortium.
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Strategic Co-Enrollment for Special Populations
Strategic co-enrollment has allowed GlendaleLEARNS to meet the needs of students with disabilities and English Language Learners.
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Building a data-driven consortium culture
Our consortium worked to integrate strategies for data sharing and data-informed planning to the end of program growth and improvement of student outcomes.
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Student Data Collection and Assessment Using CASAS TopsPro Enterprise
Lassen-Modoc Adult Education Consortium - the consortium's vast service region includes 15 adult learning sites in two counties - Lassen and Modoc, in the remote regions of northeastern California.
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Transforming Our Services for Students: E-testing and so much more!
CAEP Data & Accountability funds streamline data collection efforts and change the student test-taking experience.
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Regional Data & Accountability Collaboration
Data & Accountability Regional Collaboration
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Needs assessment/survey of non-enrolled community members
MPAEC developed and implemented a comprehensive community survey that focused on reaching non-enrolled community members to identify needs to address in consortium planning.
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Data Collection Resource Guide
Better communication makes for better data.
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Combining Entry Record with Registration Process
Using a third party software to simplify the data collection process for entry and update records reduced the amount of time spent gathering and uploading data into the TopsPro Enterprise system.
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Successful Practice for Large Community College Districts
The Data and Accountability (D&A) allocation was used to build capacity of faculty and staff members across the Adult Education (AE) program areas, including WIOA II/CASAs, by supporting professional
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Consortium Dashboard
To help promote transparency and accountability among member agencies and regional stakeholders, VCAEC created a simple interactive dashboard.
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Starting from Scratch
Community College dives into data collection starting from the ground up to build the infrastructure necessary to implement data gathering and reporting.
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Connecting data to student success by tracking student completions
RSAEC learned the value and importance of having dedicated noncredit ITS programmers to support noncredit data collection within the consortium.
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Adult Education Leadership Network and Data and Accountability Team suppor
Regular team meetings helped improved data quality and informed program desig
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Better Data and New Mechanisms for Making Data-Informed Decisions
The SVAEC improved regional data collection and developed prototypes of tools that will improve its capacity to make data-informed decisions.
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Testing Challenges at a Small, Remote College/Consortium
Palo Verde College, the sole adult education provider within the Palo Verde River Consortium, for two distinctly separate communities, needed to find solutions for pre- and post-testing of students.
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Incorporating Digital Badging for Successful Transition
A Digital Badge is an online representation of a skill or achievement that captures knowledge, skills and accomplishments. ETCN Consortium started this journey for students and staff.
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Strategic Planning to meet SBAEC Three Year Plan
Strategic Planning to meet SBAEC Three Year Plan
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ABOUT STUDENTS Consortium Announces Promise of Practice
The ABOUT STUDENTS Consortium addresses challenges of data and accountability through professional development.
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Tracking students through the HSE process
Sharing student data to create a system of accountability and success.
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Comprehensive Data Collection: Laying the Groundwork
Building a comprehensive and descriptive understanding of our adult education region confirmed and reestablished our path forward.
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Paper-based Testing in the Digital Age
The West Kern Consortium had the challenge of testing an adult learner population with low computer literacy and digital literacy skills.
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Structuring Workgroup Teams to Support Three-Year Plans
Restructuring key areas of the consortium workgroup teams to increase support, communication, and regional effectiveness.
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Improve Student Motivation and Retention
In an effort to increase retention and persistence for ESL students and provide them with a sense of belonging and connection to the campus community the ESL department hosted and evening ELC event.
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Aligning Data Collection and Program Practices
Making data available and usable to all members of the consortium to articulate outreach and avoid unnecessary duplication of efforts and services.
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TopsPRO Consortium Data Capacity Building
The AE Stanislaus Mother Lode Region seeded TopsPRO Data Access, Technical Training and Technology support to equipment members with data collection and reporting capabilities.
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It Takes a Community (Pro Suite)...
Frustrated by the siloed systems which support low-skill learners and frontline workers, education, social services, and industry leaders from South Lake Tahoe sought to find a better solution.
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Data Dashboard: Student Transition and Success
Our Data Work Group partnered with Dr. David Ulate and his researchers in the Foothill-DeAnza District to create an in-house Data Dashboard. This was created when no statewide integrated data system.
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New SIS designed to support educational pathways including consulting
Implementation of a new Student Information System (SIS) with state-of-the-art functionalities needed to support students along their unique educational pathway including personalized counseling
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Increasing Capacity in the Desert Regional Consortium
Data and Accountability Funds were a vital part of becoming a data-driven consortium.
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Respond to short-term data reporting needs required by AB 104
Respond to short-term data reporting needs required by AB 104
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Creating a Data Culture among Adult Education Stakeholders
Investing in a data warehouse and data visualization platform to widely share data and insights to faculty/staff provides a good foundation for strategic planning
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Our Data and Accountability Success Story and Practices
For the past three years, the South Orange County Regional Consortium has been running a longitudinal, randomized sample of the California Adult Education Project (CAEP).
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Improving NC data collection and use at the college
21% of City College of San Francisco is Adult Education, and we needed to improve our data systems to support planning and decision-making.
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Collaborating for Consortium Data Integrity
The Mt. SAC Regional Consortium for Adult Education, comprised of nine agencies, developed and maintain a data workgroup to ensure alignment and integrity for data collection and reporting.
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Utilizing geographic information system mapping to guide impact and success
Coast Adult Education Consortium has utilized geographic information system mapping to identify adults who were not served and to more effectively target resources for greater impact and success
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Steps to Compliance
Consortium Alignment of Data Collection and Management
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