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Practices with Promise Success Story

Submitted By: Bethany Ely, Capital Adult Education Regional Consortium

Data Collection Tools and Resources for Consortium Members

The Challenge

The Capital Adult Education Regional Consortium (CAERC) found inconsistent and inaccurate data-collection taking place across the consortium and needed to find a way to address the issue.

The Solution

To address the issue, the CAERC developed data-collection tools and resources for consortium-wide use.

The tool/resources include:

- A registration form
- Definition cards to help students complete the registration form accurately
- A simplified voluntary authorization-to-share Social Security number form.

Each resource was professionally translated into 17 languages to help improve the accuracy of our data-collection efforts with our region’s large population of English Language Learners. Translated documents are available in the following languages: Arabic, Cambodian/Khmer, Chinese, Dari, Farsi, Hindi, Hmong, Korean, Lao, Pashto, Punjabi, Russian, Spanish, Thai, Ukrainian, Urdu and Vietnamese.


As a result of this change, the consortium has seen complete and accurate data collected across the consortium.

The Data

The consortium now has more complete/accurate student demographic data as reported on the AEP data integrity report.

Supporting Information

The CAERC Registration Form in 18 languages available in PDF and Adobe InDesign file formats

Simplified Voluntary Authorization to Share SSN in 18 languages available in PDF and MS Word file formats

CAERC Definition cards in 18 languages available in PDF and MS Word file formats

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