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Practices with Promise Success Story

Submitted By: Pedro Mendez, Modesto Junior College

TopsPRO Consortium Data Capacity Building

The Challenge

In 2015-16, The Adult Education Stanislaus Mother Lode Consortium Membership did not have universal capability and consistent technical training to consistently support data collection for students enrolling into adult education programs. Adding to the challenges were the remote locations of several small schools.

The result was reporting and reoccurring personnel changes created on-going challenges in accuracy, consistency and timely data reporting.

The Solution

The AE Stanislaus Mother Lode Consortium, evaluated needs of members to address three areas: (1) TOPSpro Licensing, (2) Appropriate computer, printer and scanner technology to support data collection of students registering for adult education programs and services, and (3) on-going local data collection technical training.

The goal to improve the capacity of each member consistency ad integrity in reporting.


From the findings, the Consortium:

(1) Centralized communication with TOPSpro and negotiated a regional price and structure with TOPSpro. The approach enables the Consortium to pull local data being reported by all member schools.

(2) Tools and technology were purchased for various sites to improve electronic registration of students enrolling and monitoring of adult education programs and services.

(3) Local technical assistance training was developed and is now rolled out each year for staff around: CalPassPlus - LaunchBoard, NOVA, Fiscal Reporting and Data Collection. Since then, this annual local approach ensures proactive consistency of data.

The Data

The outcome of this process has ensured that all adult education schools in the counties of Stanislaus, Tuolumne and Calaveras have the capacity and training to ensure appropriate data collection.

Each academic year, the Consortium holds several technical assistant training sessions for staff responsible for data collection and fiscal reporting. Feedback is provided at the AE Stanislaus Mother Lode Consortium meetings held monthly.

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